PROPOSED BYLAW CHANGES
~ Marie DiDonato, PARLIAMENTARIAN ~
The
following Sections of our Bylaws contain changes that were approved by our Ladies’ Club Board. In accordance with our bylaws, these changes are being sent to all members via this monthly Newsletter. They also will be posted in the ladies’ locker room at least two weeks prior
to the vote. Please be prepared to vote at the November General Meeting by printing
this section and bringing it, along with your roster to the General Meeting. Handouts
will not be available at the meeting. Changes are shown in Red, reasons for changes
in Blue.
ARTICLE III – DUES AND FEES
(To better accommodate the WSCGA schedule)
Section 1.
The operating and fiscal year of the Ladies’ Club of Marbella shall be January 1 to December 31.
Section 2. The Executive Committee shall establish and approve all dues and fees.
Section 3. There shall be a service charge
to cover the cost of computer handicapping for Associate Members of the Ladies’ Club.
Section 4. Dues for Full Members and
Associate Members shall be due and payable on June 1
and shall be valid from July 1 through June 30.
Section 5. Members will be billed in May and dues shall be payable on June 1. Any member who shall be in arrears in the payment of dues or other
required payments after July 1 June
15 shall be dropped from membership for the following membership
year. After July 1 June 15 a late fee for reinstatement will be charged.
Section 6. Applicants joining after January 1 shall pay 100% of handicap charges and an adjusted fee for annual dues. There shall be no reduced fee for part-time membership in the LCOM.
ARTICLE V – OFFICERS AND ELECTIONS
(To condense the present 4 month election
time frame and to avoid a possible calendar conflict with The Mission Belles)
These changes will take effect
on January 1, 2009.
Section 1.
Elective Officers:
-
The Elective Officers shall be Chairman, Vice Chairman, Secretary, Treasurer, Major Tournament
Chairman, Play Day Chairman, Guest Events Chairman, Handicap Chairman, Rules Chairman, Nine-Hole Chairman, and together they
shall form the Executive Committee, commonly referred to as “The Board”.
-
All Officers shall be elected for a term of one year and no Officer shall hold the same
office for more than two consecutive terms, unless a change in the calendar year of the Ladies’ Club necessitates that
the Officers remain in their positions until the new calendar year begins.
-
No member shall be eligible for the Executive Committee until she has been a member of
the Ladies’ Club for one year.
-
To be eligible for Chairman, a member must have served at least one year on the Executive
Committee.
Section
2. Election:
-
The Nominating Committee shall consist of five members.
They will be appointed at the August September General Meeting.
1) The
Chairman shall appoint one member from the General Membership who will be the Chairman of the Nominating Committee and one
member from the Executive Committee. These appointments shall require the approval
of the Executive Committee.
2) Three
additional members shall be nominated from the floor by the General Membership at the same meeting and shall require a majority
vote by the General Membership.
3) Two
weeks prior to the October November
General Meeting, the Nominating Committee shall post the slate of officers in the ladies’
locker room. This slate of officers will be presented at the October November
General Meeting. At this time nominations may
be taken from the floor providing the nominee has given previous approval and indicated a willingness to accept office.
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The election of Officers shall be held at the November Annual meeting of the General Membership.
-
Election of Officers shall be by acclamation. A
written ballot will be required if there shall be more than one contested candidate per office. For any election requiring a ballot vote, the teller’s report will state the winner was elected by
a majority rather than announcing the tabulated figures.
-
Absentee ballots shall be in writing. They
may be obtained from the Chairman of the Nominating Committee and must be filed with her prior to the opening of the November
General Meeting.
-
Newly elected Officers shall be installed at the December General Meeting and shall assume
duties January l.
ARTICLE VI – DUTIES OF OFFICERS
(To better describe Officer’s
duties)
CHAIRMAN:
The Chairman shall assume a leadership role
and preside at all meetings. She shall oversee all activities of the LCOM. She or another Executive Committee Member will serve on any Marbella committee requiring
representation of the Ladies’ Club and shall inform the Executive Committee of all pertinent matters.
The Chairman shall be responsible to see that
any issue brought to her attention by any member of the Ladies’ Club shall be presented for discussion at the Executive
Committee level. She shall insure that the issue be resolved either by the appropriate
Executive Committee Member in charge of that area or by the Chairman. She shall
also be responsible to inform the Advisory Board of any issue brought to her by any LCOM member if that issue is pertinent
to the Advisory Board and the LCOM. She shall respond to that member in writing
or verbally regarding the issue.
As authorized by Article IV, Section 3.A and
subject to the approval of the Executive Committee, she shall appoint any new Chairman she deems necessary. She may appoint a Member to any unfilled or vacant coordinator position.
She shall be an ex-officio and non-voting member of all committees, except the Nominating Committee.
She shall require that all Officers, Committee
Chairmen and Coordinators prepare and present complete reports, records, and position procedures in writing to incoming Officers. She shall be one of three empowered to sign checks drawn on the funds of the Ladies’
Club. She shall keep the Vice Chairman advised of all matters relating to the
LCOM.
VICE CHAIRMAN; MEMBERSHIP CHAIRMAN; WSCGA LIAISON
The Vice Chairman shall assist the Chairman
when asked to do so. In the temporary absence of the Chairman, she shall exercise
all the powers and discharge all the duties of the Chairman. She shall be one
of three empowered to sign checks drawn on the funds of the Ladies’ Club.
She shall be the Chairman of the Membership
Committee and chair the annual membership drive. She shall collect the dues and
verify that each member has paid the appropriate fees. She shall deliver the
funds to the Treasurer. She shall maintain a current list of names and addresses
of all members and shall be responsible for having the handbook/roster published and distributed. She shall conduct new member orientations and refer potential Nine-Holers to the Nine-Hole Chairman.
She shall coordinate with the Handicap Chairman
in submitting reports to the WSCGA and shall distribute the member handicap packets.
As WSCGA liaison she will inform the membership of all tournaments and activities of the WSCGA. She will post all WSCGA correspondence in the ladies’ locker room and report WSCGA activities in
the LCOM newsletter. She may appoint one or more Members to assist her with her
duties.
SECRETARY:
The Secretary shall keep records of all General
and Executive Committee meetings, conduct correspondence and issue notices as requested by the Executive Committee. She shall be responsible for sending LCOM communications to our members with regard to personal matters
of note.
TREASURER:
The Treasurer shall keep a full account of money
received and disbursed. She shall serve as Chairman of the Budget Committee,
consisting of the outgoing and incoming Chairman, Treasurer, Major Tournament, Play Day and Guest Events Chairmen who will
prepare a budget for the approval of the Executive Committee. She shall disburse
funds as directed by the Executive Committee and in accordance with the budget. She
shall require all expenses be submitted in writing, accompanied by an itemized invoice whenever possible. She shall present a report of the LCOM’s financial position at all Executive Committee meetings. She shall prepare and post monthly and yearly financial statements, classifying receipts
and expenditures. She shall be one of three empowered to sign checks drawn on
the funds of the Ladies’ Club. She will file a Federal, State and Sales
Tax return and all other necessary financial reports with the appropriate authorities.
MAJOR TOURNAMENT CHAIRMAN:
The Major Tournament Chairman shall be responsible
for all Major Tournaments, which include the Member/Member, President’s Cup, Ladies’ Club Championship, Senior
Club Championship and WSCGA Foundation Tournaments. She may appoint a Coordinator
for any tournament listed above. She will post all events in advance, record
and announce winners and keep a record of the funds and awards for each tournament.
She will present an annual budget for all tournaments for the approval of the Executive Committee. She may appoint one or more members to assist her. She shall
be an ex-officio member of all Major Tournament committees. She shall be responsible
for keeping the Major Tournament trophies current.
PLAY DAY CHAIRMAN:
The Play Day Chairman shall be responsible for
all Thursday and Saturday Play Days in accordance with the procedures described in the Standing Rules. She shall appoint Coordinators for the Saturday Play Days, Maintenance Appreciation Day, Ringers, Chip-ins
and Birdies, if applicable. She shall oversee that all events will be posted
in advance. She shall record and announce winners and keep a record of the funds
awarded for each event. She will present an annual budget for all 18-hole Play
Days for the approval of the Executive Committee. She shall display a list of
monthly low gross and low net winners on the bulletin board in the ladies’ locker room and award overall winners annually. She shall post a list of winners monthly for 9
and 18-hole competition and forward a copy to the Treasurer. She shall be an ex-officio member of all Play Day committees and may assist in the selection of trophies
and prizes.
GUEST EVENTS CHAIRMAN:
The Guests Events Chairman shall be responsible
for all Guest Events which include: Member/Guest, Mini-Member, Home and Homes and Guest Days.
She may appoint Guest Event Coordinators for each Guest Event. She shall
present an annual budget for all Guest Events for the approval of the Executive Committee.
She will post all events in advance, record and announce winners and keep
a record of the funds and awards for each Guest Event. She shall ensure that
each Guest Event complies with the procedures described in the Standing Rules. She
shall be an ex-officio member of all Guest Event committees.
To avoid guest fees being classified as taxable
by the IRS, she shall ensure that Guest Day and Home/Home fees are billed to the member by Marbella CC and that Member/Guest
and Mini-Member/Guest fees are paid only by the LCOM member. No payments should
be accepted from guests. She shall be responsible for keeping the Guest Events
records current and adequate to meet the IRS reporting rules for non-member income.
HANDICAP CHAIRMAN:
The Handicap Chairman shall be responsible for
keeping accurate LCOM handicap records. She shall abide by recommendations of
the WSCGA for the uniformity of handicaps and shall be responsible for submitting all information required by WSCGA for maintenance
of their records. She shall work with the Major Tournaments Chairman and Coordinators
to insure handicap accuracy for all Ladies’ Club Tournaments. She shall
be responsible for identifying and awarding the LCOM “Most improved Golfer” annually. She shall notify the 9-18 Holer Transition Coordinator of all graduates to the 18-Holer Group. She may appoint one or more members to assist her.
RULES CHAIRMAN:
The Rules Chairman shall answer any rules questions
posed by the membership, Major Tournaments Chairman and Major Tournament Coordinators.
She shall promote the knowledge of and adherence to the USGA Rules of Golf among the membership. When in doubt, she shall refer questions to the Rules Director of WSCGA,
the USGA, the SCGA or the PGA Head Pro. She may
appoint two or more members to serve with her as a Rules Committee. She shall
may conduct Rules and Etiquette clinics for the Membership.
NINE-HOLE CHAIRMAN:
The Nine-Hole Chairman shall maintain a list
of the 9-hole golfers, prepare and execute all Tuesday Play Day activities, in accordance with the procedures described in
the Standing Rules, and keep the 9-holers advised of all LCOM activities, including Executive Committee decisions. She shall encourage experienced 18-Holers to assist her in playing with 9-Holers during the Tuesday Play
Days.
ARTICLE X – MAJOR TOURNAMENTS
(To condense our overextended calendar,
to allow the tournament to be played within a one week time frame, to be in accordance with other club championship formats)
Section 1.
All participants in Major Tournaments must have an established handicap of 40 or lower from the red tees and will
play to a maximum 36 handicap.
Section 2.
Tournaments shall be played ONLY on the designated days, at the designated times and from the designated tees.
Section 3.
Golf carts shall be required for all shotgun tournaments. For all
other tournaments, the requirement of a golf cart will be at the discretion of the tournament committee.
Section 4.
To participate in the Ladies’ Club Championship, President’s Cup and Senior Club Championship, a LCOM
member must have played in 6 posted rounds of golf (18 holes) on Play Days, Guest Days, Tournaments, Team Play (maximum of
2 Team Play Days) within one year prior to the Tournament. General Meeting Day
play is often a non-posting event and will not qualify as part of the 6 posted rounds.
Section 5.
The Ladies’ Club Champion shall be decided by four three consecutive
days of stroke play competition from the Ladies’ Championship tees (Yardage 5,671).
Section 6.
The Ladies’ Club Senior Championship shall be three days of stroke play competition from tees designated
by the Major Tournament Chairman. An LCOM member must be at least 60 years of
age by the first day of the tournament to be eligible to complete in the Senior Championship.
Section 7.
The President’s Cup tournament shall be a net match play tournament played from the red tees.
Section 8.
Competitions, excluding the Club Championship, may be cancelled due to lack
of participation.
STANDING RULES
~ LADIES’ GOLF CLUB OF MARBELLA ~
These are the current Standing Rules with changes approved
by the Board during the entire year. No vote by the Membership is required. This is for your information only.
